Do you receive notifications every week or even every day alerting you that you’re going to run out of mailbox space? Mailbox Cleanup is a one-stop shop for cleaning and reducing the size of your mailbox.
In this post, we’ll show you how to clean your mailbox and get your mail to function faster.
Follow the instructions below, to clear up your Outlook inbox.
- In Outlook, Select File> Cleanup Tools > Mailbox Cleanup.
- Try one or more of the following:
- View your mailbox’s overall size as well as the size of individual folders inside it.
- Find things that are older than a certain date or that are bigger than a specific size.
- Using AutoArchive, you can archive things.
- Check the size of your Deleted Items folder and clear it if necessary.
- Check the size of your Conflicts folder and then remove it.
Best Strategies for Maintaining a slim mailbox
If your email is hosted on an email server like Exchange, your administrator may start restricting functionality when your mailbox exceeds its maximum size. At 90 MB, for example, you may get a warning, at 100 MB, you may be unable to send email, and at 110 MB, you may be unable to receive email.
Here are some ideas for keeping your inbox size in check:
- Archive Old Items — Move old items to an archive if you wish to keep them. You may save your Outlook Data File (.pst) in a different folder that you can access from Outlook whenever you need it. Outlook archives things at a certain period by default. You may also manually archive things at any time. You’ll be able to choose which things to archive, when to archive them, and where to keep them in this manner.
Note: If you don’t see the Archive command, your organization may have turned off the feature - Empty the Deleted Items folder — on a regular basis to ensure that you aren’t storing communications that you don’t need.
- Empty the Junk Email folder — On a regular basis to free up room in your inbox for communications you really desire.
- Attachments should be kept outside of your mailbox — Attachments may quickly collect and take up a lot of space. Consider storing attachments to a team site, OneDrive, or folders on your PC if you wish to retain them.
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