In recent years there was much talk about business in the cloud, or cloud computing. So much so that not even realize more how much we are dependent on this technology. Most services we use today, both at home and in business, are completely in the cloud.
Thus, with the growth of applications that seek to facilitate our work, it is common to feel a little lost, maybe even a little out of control. This is because, in general, our data is scattered among various services: from e-mail clients, through social networks and website hosting.
For businesses, this is no different. CRM software, ERP, project management, finance, among others, essential for the good management of a company, are already in the cloud. Thus, it is necessary that the entrepreneur knows what are the advantages and what care needs to be taken in the cloud.
Manage your data with care:
The main advantage of having backup to cloud is, you have the opportunity to access your data from anywhere. This revolutionized the way businesses work. First, by not limiting the business over to physical location, and second, to open a range of opportunities in the online world. But this created too much data and too much noise, that is, too much information can draw attention away from what really matters: the growth of your business.
Therefore, worry to understand what data are relevant to your business. For example, what it is essential to be in your CRM software so that your salespeople make more sales. What kind of feedback from customers is important to be filed and what should be deleted.
This will guide you in choosing the tools that should be used by employees to increase their productivity. In general, the recommended does not use more than three or four tools in addition to the e-mail, without losing much time only to keep them updated and connected to each other.
Pay attention to security:
One reason that scares entrepreneurs to realize the amount of data in the cloud is security. Unfortunately, no system is leak-proof, since all depend on how the user is using it.
Still, it is possible to establish some rules so that your company does not have confidential information all over the Internet. The main one is to instruct your employees to create strong passwords from being broken and also know how to identify when emails or sites have malicious links.
Even taking precautions, be sure to have a plan against this type of crisis. Keep backups of all your information and a way to stop that certain data can “get out” of unique environments of your company. Even though the cloud, hierarchies are important to keep the data confidential. A new employee, for example, should not be able to download all your company data.
Tools that will help you:
As important as understanding the dynamics of being in the cloud, it is important to know and as well as take advantage of it. So the first step is to know the main management tools for your company. CRM software, for example, are just the beginning of a full suite that can help you optimize the work of your team:
CRM: CRM Software in the cloud have initiated this new management a few years ago. The main advantage is their access speed to the information. Through mobile tools, a seller may, for example, query data to a client during a visit. This helps to make the most effective sales process.
Collaboration Software: Fully update the working relationship between employees within the company, enabling the widespread use of remote teams. Through software like Basecamp, it is possible to develop a project with teams across the globe.
Financial Software: The financial management systems and emission cloud invoices are quickly becoming popular among small and medium enterprises. The main advantage is the cost and practicality, since the installation is not required. Many, indeed, are integrated into tax machines.
ERP: Why take care of the entire operating process of a company virtually, ERP software is complex and expensive. Thus, the options in the cloud for small and medium entrepreneurs have become great options, as it reduce the cost, time and the impact of implementation.
Files in the cloud will make your work easier if you know how to manage them with attention. You will see the benefits. You just need to take the necessary measures and care. Simple!
How do you manage your business in the cloud? Be sure to comment!